Background
Elections Saskatchewan (ESK) is the province’s nonpartisan election management body and an independent office of the Legislative Assembly of Saskatchewan. ESK directs and supervises the administration of provincial electoral events, including the 2024 provincial election.
Summary
Working in Returning Offices, Administrative Assistants handle front-line interactions with electors and other stakeholders in the constituency and are focused on customer service. Strong people skills, phone etiquette, and experience using computer applications are required.
Responsibilities
- Serves as the primary point of contact for the returning office and greets visitors, potential candidates and voters
- Provides administrative support to the returning officer and election clerk including scheduling appointments, greeting visitors, and other various administrative duties as required
- Handle and direct in-person and telephone-based inquiries to the appropriate person
- Assists with recruitment of election workers to ensure all voting location positions are filled before voting begins
- Assists in setting up and closing the returning office
- Helps the Returning Officer, Election Clerk, and Office Coordinator as requested
Specific Skills
- Have a strong familiarity with computer systems and related technologies, including:
- Proficiency working in Microsoft Windows
- Proficiency with Microsoft Office (Word, Excel, Outlook, etc.)
- Aptitude working with Internet-based software and applications
- Ability to meet tight deadlines
- Strong organizational skills and attention to detail
- Effective communication skills, both oral and written
- Good telephone etiquette with clear enunciation
- Able to handle pressure
- Good attention to detail and accuracy when accomplishing tasks
- Judgment, tact, and diplomacy in handling confidential information
- Ability to maintain a good rapport with a variety of stakeholders
Availability
- Election Period:
- Available to work during hours office is open to the public, 4-8 hours a day, 27 day period
- May be required to work longer hours during Early Voting days and the last day of voting
- Evening and weekend work may be required
- Post-Election Period:
- Working hours in the office as determined by the Returning Officer
Adherence to Organizational Values
Elections Saskatchewan knows that election management impacts everyone in the province and that it plays an integral role in ensuring the integrity of democratic processes within the province. It is the responsibility of Elections Saskatchewan, and everyone who works at Elections Saskatchewan, to contribute to this larger vision through their work and their actions, both personal and professional.
Elections Saskatchewan, and everyone who works at Elections Saskatchewan, must espouse the following values:
- Integrity – We administer elections that are reliable, secure, transparent, and accessible.
- Innovation – We improve and modernize the election system while maintaining the trust of our stakeholders.
- Impartiality – We are objective and treat stakeholders equitably and fairly.
- Service – We excel in how we serve stakeholders and colleagues in support of our mission.
- Dedication – We proudly and professionally administer electoral activities that support our democracy.
Adherence to Policy
Elections Saskatchewan, and everyone who works at Elections Saskatchewan, must adhere to the policies, procedures, and guidelines of Elections Saskatchewan, as well as relevant legislation, public health orders, or any other applicable employment related guidelines.
Elections Saskatchewan employees are required to be non-partisan. Read more at www.elections.sk.ca/workers/non-partisanship.
Compensation
The hourly rate for this position is $19.00.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meet the needs of the position.